Registration Volunteer Duties

Thank you for volunteering at the Manitoba Robot Games!

This page will give you the information you need to volunteer with the registration process. Please inform an executive committee member if you have any questions or suggestions.

Registration Process

There are three stations each competitor must go through to check-in their robot for the competitions:

  1. Check-in – confirm online registration, check/correct information and initial as verification, accept payment, issue receipt and wristband, mark as paid.
  2. Measurement: Jigs & Scales – check size and weight requirements (and any timing requirements – e.g.  for autonomous robots).
  3. Ring Assignment– make sure previous two steps are completed, take router sheet, issue ring assignment, apply sticker(s).

Check-in Station

Equipment that will be at the Check-in station:

  • cash box
  • receipt book, pens, highlighter
  • participant payment sheet
  • blank router sheets (example), pad of paper
  • wristbands
  • games schedule, whiteboard, stand, markers

Competitors will check in here first, and should bring their printed router sheet.

Prior to Opening Check-in Station
  1. Set up whiteboard on stand, add registration start and end times for each competition
  2. Post large poster of games schedule on wall at front end of registration desk
  3. Count cash float and organize cash tray
  4. Complete appropriate sections of receipts (Date, receipt #, payment to ‘Manitoba Robot Games’, etc)
I. Confirmed Competitors Procedure

When a confirmed competitor comes to the Check-in desk, the following steps are to be used.

  1. Identify the Robot – Competitors should have a router sheet printed from their own computer.  If not, ask the competitor his/her robot’s name.
  2. Locate the robot on the registration system.
  3. Ask the competitor to view and confirm accuracy of all information.
    1. If all information is correct, initial the router sheet to indicate verification.
    2. If corrections to the robot’s/competitor’s information are required, correct any errors (any corrections should have been made before receiving confirmation, but errors/changes do happen).  If a correction is required, update the electronic system, make changes to the router sheet, highlight changes, and initial it to indicate verification.
  4. Direct the competitor to the next station for payment.
  5. Take Payment – The registration system will indicate the amount owing by the competitor. Accept payment and place the money/cheque in the cash box provided.  Cheques are to be made out to ‘Manitoba Robot Games
    1. BULK PAYMENT-It is possible that a teacher will be making a payment for a number of students, and possibly in a variety of competitions, with one cheque (“bulk payment”), so payment for individual robots may be deferred until later – in which case do NOT mark as “Paid” in the registration system. The coaches should have a list of all robots  for which they are paying.  Write the school’s name on a piece of note paper & indicate each robot that is checked in (as they are checked in) for each category, e.g. 5 MST + 1 PSA + 1 TP.  The coach can pay the total amount for all school robots at a break in the registration period, later.  Be sure to bring this to the attention of the executive committee member that is supervising the registration.
  6. Mark as Paid – If the competitor has paid the fee, mark as paid in the registration system and on the router sheet. Direct the competitor to the next station for a wristband and receipt (if desired).
  7. Issue a receipt to the competitor (if desired), and to the teacher/supervisor (most school group leaders will need one).
  8. Give a wristband to each competitor/team member(s) and one coach associated with that robot.  Wristbands are only for the builders & operators of the robot, not for parents, siblings, or friends.  Coaches may also get a wristband, but not coaches’ family.
    Note:  the wristbands allow access to a secure & potentially dangerous area.  We wish to limit access to only those who need to be there.
  9. Ask the competitor to move to the Jigs and Scales table for measurement; then the ring assignment table where they will hand in the router sheet.
II. Walk-Ups Registration Procedure

When an unregistered (walk-up) competitor comes to the Check-in desk, the following steps are to be used.

  1. The number of players we can take has been predetermined for each event.  Contestants have already been placed into the slots available.  The Ring Assignment station supervisor will inform you which events can take any additional entries & how many.
  2. Once you have determined that the robot can be accommodated in the competition, have the contestant fill out a blank router sheet by hand. Enter the robot into the empty space allowed in the computer registration system (spreadsheet).
  3. You will be given their ring designation by the computer.  Mark it on the router sheet.  The Ring Assignment station will make the contestant a designation sticker to place on the robot with information from the router sheet.
III. No-Shows & Scratches

We will not be filling no-show & scratch spots since it will delay the match starts.  Competitors in these matches will be getting a bye to the next round.


Measurement Station: Jigs and Scales

Robots must be weighed & measured to ensure compliance with the requirements.

Your station will have the following basic equipment:

  • An electronic scale,
  • a labeled acrylic box (called a jig) or a mylar band,
  • a set of weight/size stickers,
  • a package of coloured ¼ -inch circle stickers, and
  • a list of the weight restrictions for the various robots.

Prairie Sumo Tethered Registration also includes:

  • A long jig for measuring Prairie Sumo tethers,
  • coloured tape,
  • scissors,
  • elastic bands, and
  • a scratch board (explanation below).

Mini Sumo Autonomous Registration also includes:

  • a stopwatch, and
  • a wooden block

The stickers for autonomous robots are different because there is one more step (time delay) to check them in.  There will be a sample later.

Size and Weight Specifications (including batteries)
Event

Size

Weight

Mini Sumo

No Size Limit

500 g

Prairie Sumo

Circumference Band (1 m)

3 kg

Tractor Pull

Jig (14’’ L, 10’’ W)

12 pounds (5.45 kg)

Super Scramble A

20 cm wide

Under 750 g

Super Scramble B

Circumference Band (1 m)

Over 750 g, under 3 kg

Line Follower

20 cm wide

No limit on weight

Lego Mindstorms NXT

As per the supplied pre-built Lego Mindstorms

No limit on weight

Judges Choice

35” wide

50 lbs.

Typical Procedure

The fact that a robot complies with the various requirements is denoted with a label that is applied to the robot. The label is then marked with additional stickers to note compliance. This procedure details the application of that label.

  1. A competitor will bring their robot to the table.
  2. Ask the competitor if they use Li-Po batteries and apply an orange sticker to robot and battery pack if so.
  3. Weigh the robot on the scale.  If the robot is overweight the competitor must go to the pit area & remove some weight.  If the robot is too light & the competitor chooses to add weight, the robot must be reweighed before the label can be applied. Controller and cable are not included in the weight limit. If the battery pack is on the robot during the competition, it must be weighed with the robot.

    MRG_weight_size_sticker
    Example weight and size sticker
  4. When weight restriction is met, place a sticker in the bracket beside the word WEIGHT on the weight/size label.
  5. Measure the size of the robot:
    1. Using a Jig:  Robot is placed in the jig (an acrylic box) or measured.  The controller is fed up through the box first.  Then the box is lowered over the robot.  The jig must fit completely over the robot.  There is no height restriction.  If the robot does not fit, the competitor must go to the pit area to make adjustments & return to be measured again.
    2. Using a Circumference Band:  The circumference band is wrapped completely around the robot.  It must close.  If the robot does not fit, the competitor must go to the pit area to make adjustments & return to be measured again.
  6. When the robot fits into the jig or band, a sticker is placed in the bracket beside the word SIZE on the weight/size label.
  7. The label is then handed to the participant.  Direct them to place it on the robot where the judge can see it.  (It can be placed over a previous year’s sticker.) Be sure to leave room for the robot’s name tag.
  8. When both weight & size have been passed:
    1. mark the robot as “Measured” in the registration system, and
    2. direct them to the Ring Assignment table for completion of the registration process.  Remind them to take their router sheet to that table with their robot.
Special Circumstances
  • Robot only meets 1 requirement:
    • Give the participant the label with the one requirement marked.  Send him/her to the pit to make adjustments.  Inform the competitor to return directly to this station. When he/she returns, recheck the robot for the missing requirement & add the appropriate sticker to the label if it is now correct. Registration is not complete until all requirements are met.
  • Mini Sumo and Line Follower:
    • Mini sumo has no size limit and line follower has no weight limits.  You should still mark both spots on the label so the judges know all the requirements are met.
  • Prairie Sumo Tethered:
    • Do this part first as there is no procedure later in the registration process to verify that it passes:   The robot must not scratch the playing field. A rectangle of playing field material is at your station.  Place the robot on it & push the robot back & forth to see if it scratches.  If it does, send the student to the pit area to repair the offending area.  If it passes, proceed with weighing & measuring.  Do not issue a sticker until it passes the scratch test.
    • A loop is required in the tether.  Before registration starts, cut several pieces of coloured tape & apply loosely to the table so they can easily be taken off to apply to the tether.  Have the student hold out his tether over the acrylic measuring device.  This device equals the measurement of the loop.   Wrap a piece of coloured tape around the tether at each end of the jig.  Give the student a small elastic band & instruct them to use it to hold the loop on the coloured tape.  If they ask why:  The coloured tape allows the judge to easily see if the robot has been given a “power assist” by the operator since the elastic band will move below the line of the tape if the tether is yanked.
  • Mini Sumo Autonomous:
    • There must be a five second delay from the start signal until any motion of the robot occurs.  Use a stopwatch or digital watch to time this.  Explain the procedure to the student.  You may use a countdown so you both start at the same time.  If the robot passes, initial in the bracket underneath DELAY.

      MRG_weight_size_delay_sticker
      Autonomous weight size and delay sticker.
    • The robot must be able push the wooden block provided.

Ring Assignment Station

Your station will have:

  • Sheets of name tag labels that have the robots name & ring designation printed on them.  The ring designation is the ring number & their placement in the play.
  • Blank stickers.
  • Pen.
MRG_stickers_example
Example registration sticker sheet.
I. Confirmed Competitors Ring Assignment
  • The competitor will give you his/her router sheet – check to ensure it has been verified (information is correct) and that it has been paid.
  • Find the robot’s name in the registration system.  They will be listed alphabetically by event, e.g. MST1 then robot name listed alphabetically.
  • Take the name tag label off the label sheet & give it to the competitor. Instruct them to place it on their robot where a judge can see it clearly.
  • Take the router sheet from the competitor and place the router sheet on the stack of collected router sheets.
  • Make a different pile of any sheets that have been altered & highlighted.  Alterations/corrections cannot be made at your station.  Changes can only be made at the Check-in computer.
II. Walk-up Competitors Ring Assignment

The number of competitors that each competition can accommodate has been predetermined for each event.  Competitors have already been placed into the slots available.  The Check-in station has been informed about which events can take any additional entries & how many.  They will have verified a hand-written router sheet for entries taking those spots.

  1. Accept the router sheet as you would any other.
  2. Make a hand-written sticker that matches the prepared stickers in format using the walk-up robot’s name.
  3. Take the sticker off the sheet & give it to the entrant, instructing him to place it on his/her robot where the judge can see it clearly.
  4. Place the router sheet on the appropriate pile. Collect the router sheet from the competitor.
  5. The competitor is now free to wait (on the bleachers or in the pit area) for the competition to start ; remind the competitor to listen/watch for the call for the competition.
No-Shows & Scratches

We will not be filling no-show & scratch spots since it will delay the match starts.  Competitors in these matches will be getting a by.